World FM Day 2017: with Gert-Jan de Kieviet & Markus Groll “Asset Document Control: the underestimated low hanging fruit”

Wednesday, April 26th, 2017


Date / Time:

  • Frankfurt/Munich/Heerlen:                     18.05.2017, 18:00 (6pm)
  • Houston:                                                           18.05.2017, 11:00 (11am) 
  • UTC:                                                                    18.05.2017, 16:00 (4pm)




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See the entire program here


“Visit also IFMA’s Knowledge Library to access FMCC presentations after World FM Week.”


#IFMAFMCC #WorldFMDay 2017 #LiveSlot1736 by Gert-Jan de Kieviet & Markus Groll

“Asset Document Control: the underestimated low hanging fruit …..”


A critical component of an asset, be it an office building, be it a shopping mall, be it a power plant, is its documentation. It starts with the design phase, followed by the construction phase and finally the As Built documents will be handed over to the maintenance & operations phase.

Most documents will contain multiple revisions, whereby each revision needs to go through a review and approval process. These processes vary from fairly simple and ad hoc collaboration up to quite complex and rigid process automation.

In many occasions, document collaboration is still email driven; when lucky a non-intelligent project room like OneDrive or Dropbox is used. But how are document tasks defined, how is the progress on tasks monitored, how are deadlines set and monitored, etc.

We would like to demonstrate how to effectively implement an engineering document control environment, which document lifecycles do you automate and when do you decide to allow a more manual control of a document lifecycle. What are the typical pitfalls you have to watch for?

Also during the maintenance & operations phase of an asset document control has it challenges. Very often, several concurrent projects require similar documents to be updated. How do you manage and control that all these concurrent projects are working with the only version of the truth? Is Excel enough or are there more sophisticated ways of doing so?

And what do we see as future trends, especially related to BIM and the shift from document centric to model centric engineering and construction?

 Learning Objectives:

  1. What are the benefits of a document control & collaboration solution?
  2. How do I effectively implement such a solution?
  3. What are the typical pitfalls I have to watch for?
  4. What are the future trends about document control & collaboration?

Presenter(s) Biography:


Markus Groll Architect ByAK & CEO at isar1 AG,
Founding Partner at GFMA and Co-founder of CIC Community

Markus Groll, a registered architect, has been in the commercial design profession since 1988. As the founder and manager of companies in Germany, Jordan and the UAE, he has acquired a wealth of experience in architecture, construction and facilities management over the past 25+ years specializing in project planning and management in accordance with industry specific best practice standards.

Working with major clients in a consultancy capacity, he has provided advice and expertise on all aspects of building construction and maintenance. Due to his IT affinity Markus has been also working with clients and companies to lead the implementation and configuration of CAD, BIM, CAFM, IWMS, IMMS and CMMS software applications.

In 1999, he has established the IFMA Regional Chapter “Inn-Salzach” with the primary focus on informing about IFMA and facilities management best practice whilst securing new members for the IFMA. Markus was also the co-author of the German IFMA Planning & Project Management course and has been teaching that course for IFMA since 1998.

Markus has been active in FMCC as
– STAG chair at the FMCC STAG 2013 – 2015
FMCC Board Member as Secretary: July 2014 – June 2015
FMCC Board Member as 1st Vice President: from July 2015 onwards

Markus Groll is a founding partner in the multi-disciplinary GFMAGlobal Facility Management Alliance. This consortium of FM consultants facilitates broader strategic support for larger clients and projects of greater complexity.

He is also a Co-founder of CIC Community, a platform to provide consultancy services on document control & collaboration.

Gert-Jan de Kieviet, Director EMEA at Cadac Group and Co-founder of CIC Community

Gert-Jan Kieviet has 30+ years of senior management experience (CEO – COO – VP Sales & Marketing).
Broad international and inter-cultural experience.
Full IT scope from Mainframes in 1989 up to Enterprise Content Management (since 2002).
From 2004 onwards focus on engineering document control & collaboration.
Since 2011 at Cadac Group, the global market leader in Microsoft SharePoint based engineering document control & collaboration solutions.

Co-founder of CIC Community, a platform to provide consultancy services on document control & collaboration.

The Session is proudly presented by

World FM Day 2017 – The FMCC Event Team:

Ondrej-1Teena ShouseDavid ReynoldsJoshua AmosStephen Brown

Ondrej Strup, IFMA FellowFMCC Board Member as Secretary
Teena Shouse, IFMA Fellow – FMCC Board Member as President-Elect
David Reynolds – FMCC STAG 1st Co-Chair and Podcast & Audio Coordinator
Joshua Amos – Component Liaison at IFMA

Markus GrollFMCC Board Member as 1st Vice President & STAG Liaison
Stephen Brown – Past FMCC Membership Coordinator

Thanks to the FMCC Sponsors:

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This post is powered by IFMA, FMCC & FMCC STAG Team. If you have any question about the FMCC STAG Team or sponsor opportunities drop a line to Markus Groll or David Reynolds and also note our upcoming events @

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